Tags

Tags are colored labels you can apply to threads to group them - “needs reply”, “billing”, “travel”, whatever fits your workflow. Tags live inside SuperMail only: they don’t round-trip to Gmail labels, Outlook categories, or IMAP keywords. A tag you apply here is visible here; the same thread in your native Gmail or Outlook client looks unchanged.

Creating a tag

• From a thread: open the thread, click the tag picker in the toolbar, type a new name, and pick a color.
• From settings: Settings → Tags → New lets you create tags up front (useful for setting up a color system before you start labelling).

Tag names can include spaces, but prefer hyphens for search friendliness (needs-reply over needs reply).

What tags are not

• They are not Gmail labels. Renaming or deleting a tag in SuperMail does not touch any label on Gmail’s side, and vice versa.
• They are not Outlook categories or IMAP keywords. We don’t read them from the server and don’t write them back.
• They are not the same as folders. Tags are additive; a thread can have many tags and still live in the inbox.

If you want a behaviour that does sync back to the provider - star, archive, delete, mark read - use those actions instead. Those map to real flags / folders that providers understand:

• Star maps to the provider’s starred / flagged flag (\Flagged over IMAP).
• Archive moves the message out of the inbox folder.
• Delete moves the message to the provider’s Trash.
• Mark read / unread maps to the IMAP \Seen flag.

Auto-tagging with rules

Settings → Rules → New opens a three-step wizard for turning a search query into an auto-tagger. Example: “any new message with from contains @stripe.com gets tagged billing and skips the inbox”.

The wizard is the same on web and mobile and steps you through:

1. Filter. Build the matcher with the same chip bar you use in the inbox - From, Subject, Has tag, Has attachment, date range, folder, and so on. On mobile, tap + Add filter to pick a filter type from the bottom sheet, then fill in its value inline.
2. Actions. Pick what should happen when an email matches - archive, star, mark read, delete, add tags, or forward. At least one action is required before you can continue.
3. Name. Give the rule a recognizable name (and an optional description). Advanced options like priority, enabled state, and “stop processing other rules” are tucked behind a disclosure so the common case stays simple.

The Next button only enables once the current step is valid: at least one filter on step 1, at least one action on step 2, and a non-empty name on step 3. Back is always free, so you can revisit earlier steps without losing what you’ve already filled in.

When you save a new rule, SuperMail asks if you want to apply it to existing matching messages as well as future ones - useful for backfilling a tag across mail you’ve already received.

Previewing what a rule matches

From Settings → Rules, every rule row has a View matching emails button (the magnifying glass). Clicking it opens the inbox with the rule’s filters pre-applied as chips, so you can see the exact set of emails the rule covers before you let it loose. It’s the fastest way to sanity-check a rule’s scope without running it.